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Terms for Participation Download (.doc)
Application form for participation. Download (.doc)
PARTICIPATION REGISTRATION
Any company or organization, interested in participating in the exhibition should send to the Organizers a filled and signed «Application form for participation in the exhibition», order for any additional services, and information for the official catalogue and then make a contract on participation in the exhibition(the application forms are enclosed). The dates of filing of applications, as well as ordering of the additional equipment and placing of information in the official catalogue are stated at page 4 of “Terms for participation”.
In case of raw exhibition space booking the exhibitor is obliged to coordinate the booth engineering factors. The booth planning (design draft) with the connections diagram and the indications of the requested power level should be provided to the Organizers. The following document must also be presented:
- The copies of fire safety certificates for all materials,
used during the booths’ mounting.
- The protocol of the insulation-resistance test of any electrical
equipment, wires, cables, used by the company, having the
re-spective licenses .
- Passport for any electrical equipment and hardware.
According to received application the Organizer send the Participant an invoice to be fully paid not later than April 10, 2009 ã.
PARTICIPATION FEE
ALL PRICES ARE taxable for VAT!
Obligatory fees:
- Registration fee,
- Exhibition space rental cost,
- Principal and additional services costs, including the usage of power supply source and power consumption
Registration fee for any participating company –
370 EUR
includes:
- catalogue entry both in Russian and english (not more
than 500 signs foe each language),
- a copy of the catalogue,
- participation in all arrangements of the exhibition (except arrangements demands special invitations),
- computer-aided visitor registration
- charges for the general exhibition advertising campaign
- a packege of information documents,
The price for the additional invitation for the official reception is - 70 EUR
The price for the invitation for the Participant Meeting is - 100 EUR
EXHIBITION AREA RENTAL COSTS
Pavilion 7, 8À
1 sq. m. of indoor equipped exhibition space - 260
EUR.
1 sq. m of indoor raw exhibition space -180 EUR.
Outdoor exhibition space
1 sq. m. of outdoor exhibition space 110 EUR.
The minimal size of the linear exhibition booth is 9 sq.m.
The cost of equipped exhibition space includes:
- exhibition area rental cost
- general security of the exhibition area;
- cleaning of the general exhibition area (garbage disposal
from the specially designated areas, cleaning of the passageways
and public accommodations),
- costs of standard exhibition booth, mounted of wall blocks,
fascia panel (fascia sign is paid extra), carpeting, electrical
socket of 1,5 kWt/220V (the payment for power supply source
and energy consumption is obligatory), wall hanger, waste-paper
basket.
- accreditation of 1 participant for every 6 sq.m.
In case of ordering of equipped space, the application
should be attached with a plan of the exhibition block and the
list of required equipment (chairs, tables, showcases, etc.)
(see «List of equipment»)
Cost of raw exhibition space includes:
- exhibition area rental cost ;
- general security of the exhibition area;
- cleaning of the general exhibition area (garbage disposal from the specially designated areas, cleaning of the passageways and public accommodations)
- costs of standard exhibition booth, mounted of wall blocks, fascia panel (fascia sign is paid extra), carpeting, electrical socket of 1,5 kWt/220V (the payment for power supply source and energy consumption is obligatory), wall hanger, waste-paper basket.
- accreditation of 1 participant for every 6 sq.m.
NOTES
In case of ordering of equipped space, the application should be attached with a plan of the exhibition block and the list of required equipment (chairs, tables, showcases, etc.) (see «List of equipment»)
Cost of raw exhibition space includes:
- exhibition area rental cost;
- general security of the exhibition area;
- (garbage disposal from the specially designated areas, cleaning of the passageways and public accommodations),
- accreditation of 1 participant for every 20 sq. m.
Cost of extra accreditation is 25 EUR
EXTRA CHARGES
All extra charges are summed up
In case of provision of booth with better observation the cost of 1 sq.m. is increased :
Corner type (2 opened sides) — 10% (not less than 12 sq.m.);
Peninsular type (3 opened sides) — 15% (not less than 24 sq.m);
Island type (4 opened sides) — 20% (not less than 40 sq.m)
Extra charge for double-floor booth mounting is 20% of total area cost.
Power supply source and water supply
Power supply source
In case of indoor exhibition space ordering:
Power supply is not more than 5 kWt - 62 EUR.,
Power supply is not more than 10 kWt. – 90 EUR.,
Power supply is not more than 20 kWt . –130 EUR
In case of indoor raw exhibition space ordering
Power supply is not more than 5 kWt –.130 EUR
Power supply is not more than 10 kWt –.150 EUR
Power supply is not more than 20 kWt –.170 EUR
In case of outdoor exhibition space ordering
Power supply is not more than 5 kWt –.130 EUR
Power supply is not more than 10 kWt – 150 EUR
Power supply is not more than 20 kWt – 170 EUR
Energy consumption for 1 sq.m. of exhibition area –3 EUR. (excluding power-consuming equipment, the payment is made irrespectively of any electrical appliance connection).
Water supply source and drainage (1 draw-off point) – 170 EUR. Laying of water supply pipes (flexible tubing) is paid extra.
Placing of girders, banners and posters
Placing of special girders, banners and posters, balloons, etc. on the structural system of the pavilions is authorized only after the coordination with the special services of the Organizers.
The cost of placing of girders and any advertisements is calculated on the basis of the number of anchorage points on the pavilion construction partitions (not more than 40 kg for 1 anchorage point). The cost of every anchorage point is 120 EUR.
The installation works are paid extra.
Placing of the advertisements on the exhibition
area
The cost of placing of the advertisements on the exhibition area is 120 EUR per 1 sq.m.
Official catalogue
Information for the official catalogue must be sent not later than March 20, 2009.
Information for publication in the official catalogue must be presented as electronic document in both English band Russian. The size of the text is to be not more than 500 signs (for each language), including punctuation marks. The information file must also be filled according to the FORM, send to the participant after registration his application for participation..
Notes:
- Information, exceeding 500 printed character, is considered as an advertisement and is paid according to the exhibition advertisement rates.
- Advertisement positioning in the exhibition catalogue and guidebook is paid extra.
- In case of absence of the registration fee payment, all information is excluded from the official catalogue.
Attention:
For compiling of the subject content of the catalogue, please, mark the subject section your production belongs to. (Appendix)
All logos ans advertisement blocks must be presented in graphics editor programs, tif, jpg- formats with extension of 300 dpi, cdr, ai and scripts, turned to curves.
Cost of advertisement positioning in the exhibition catalogue
(format À4)
| Advertisement |
Chromaticity |
Price, EUR. |
|
Block advertisement |
| 2nd, 3rd
page of the cover |
Full-color |
450 |
Black and white |
400 |
| In the advertisement
block, for-mat À4 |
Full-color |
370 |
Black and white |
350 |
Cost of advertisement positioning in the exhibition guidebook
(format À5)
| Advertisement |
Chromaticity |
Price, EUR. |
|
Block advertisement, only full-colour |
| 4th
page of the cover |
A5 |
450 |
| 2nd,
3rd page of the cover |
A5 |
370 |
| Inside the
block |
A5 |
300 |
| Accentuation
of the company on the plan |
200 |
| Traveling
line with the company’s logo on all pages |
370 |
Absent participation - 370
EUR
Includes:
- Placing of the company’s information in the exhibition official catalogue
- Placing of the company’s information on the Organizers’’ stand
- 1 accreditation
Advertisements promotion
Advertisements promotion by the representatives of the company ( promoters) ( beyond the bounds of the exhibition booth is permitted only in case of their accreditation.
Cost of the promoters’ accreditation during the exhibition (not more than 2 people) is - 250 EUR
For every additional promoter - 25 EUR.
Advertisements promotion (by promoters) by the representatives of the company beyond the bounds of the exhibition booth should not cause any inconvenience to other participants.
Notes:
The Organizers reserve the right to remove immediately the promoters, having no accreditation.
PARTICIPATION FEE PAYMENT
Full payment of the exhibition participation fee (total exhibition space, registration fee, additional services) must be made not later than April 10, 2009. The payment should be confirmed by a copy of the payment order with the bank mark of the total sum repayment of all requested services and VAT (18%).
The participant’s booth location is considered reserved only after the payment of the advance payment at the rate of 30% of total exhibition area rental cost and 100% of registration fee (must be paid in 10 business days after receiving the invoice). The total payment for the exhibition participation must be made not later than April 10, 2009. In case of violating of the stated dates the Organizers reserve the right to change the location of the booth within the pavilion or move the booth into another pavilion, having informed the participants about the situation. In case of violating of the stated dates the Organizers also reserve the right to refuse the participant to provide the requested services.
EXHIBITION WITHDRAWAL
The exhibitor is obliged to inform the Organizer in written form about the cases of exhibition space reduction or the exhibition withdrawal.
In case of the exhibition withdrawal before April 10, 2009 the exhibitor suffer the penal sanctions at the rate of 50% of total requested exhibition area cost, including the booth mounting.
In case of the exhibition withdrawal after April 10, 2009 the exhibitor suffer the penal sanctions at the rate of 100% of the whole participation cost.
In case of exhibition space reduction by the exhibitor the Organizer reserves the right to change the location of the booth within the pavilion or move the booth into another pavilion, having informed the participants about the situation.
Exhibition regulations
- Participant should comply with the rules indicated in the “General Terms and Conditions of participation in the exhibition at “LENEXPO” Exhibition Complex”.
- Exhibition booth and participant’s conduct should not cause any inconvenience to other participants.
- Participant may start the dismantling works only after the exhibition closing.
- Participant can not transfer any of the rights or engagements under the Agreement to the third persons.
- Booth cleaning, as well as cleaning of the occupied area is executed by the Participant, or by special services, according the participant’s order and at his own expenses.
- During the exhibition every Participant should send his representative for the Pavilion opening at 9a.m. and its closing at 6p.m..
Cargo handling
All transport-forwarding services and concomitant customs formalities and works done on LENEXPO territory should be performed by LTD “PAN BALT Service” which possesses an exclusive right to execute the above mentioned operations and services.
Any participant or his forwarding agent should negotiate an individual contract with the «PAN-BALT Service» company for executing of works mentioned above not later than 2 months before the exhibition beginning.
Security and Safety
During the whole period of the exhibition work the Organizers provide the procedure of general security of the exhibition, twenty-four-hour maintenance of public order at the exhibition area, excluding the particular security of the exhibits and other tangible property, owned by the participant.
The organizer is not responsible for safety of the exhibits and other tangible property, owned by the participant.
If necessary, the participant may order the particular security service of his booth during the daytime or night, as well as the security service of the booths at the outdoor exhibition area:
JSC «Union»
Tel.:+7 (812) 321 2702, 321 2684.
Copyright and related rights compliance
In case of public performance of any creations (writings, phonograms, performances, game performances, declamations, singing, dancing, presentation of the audio-visual creations) during the exhibition, the participant must independently negotiate the contracts and make all the payments, connected with the usage of the subject matters of copyright or related rights by himself, his colleagues or partners during the period of the present contract activity.
In case of any kinds of reclamations towards the Organizer, connected with the usage of the subject matters of copyright or related rights by the Exhibitor or the third persons, invited by the exhibitor onto the territory of JSC “Lenexpo”, the participant is obliged without resort to courts to compensate the material losses, suffered by the Organizer and caused by the following reclamations, including the sums stated in the plaintiff’s claims.
If the participant violates the above-listed “Terms of participation” he will not be admitted to the exhibition.
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